Free Printable Karaoke Sign-Up Sheet and Request Slips

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A karaoke sign-up sheet is the clipboard the room already understands. Point at a row when someone says they were skipped. It needs no venue Wi-Fi, no login, and no charged phone. The slips are for the basket, when you would rather not pass the whole sheet around the bar. The columns are the ones that prevent the usual booth arguments.

How to run the sheet on a real night

Fill the top before the first singer. Venue, date, your name, and the clock time you opened the list. If you start a fresh pass after a break, write the round number. A sheet with no time on it cannot settle “I was here at 9.”

• # is the order names hit the page this round. A duet or a no-show can change who is actually next. The number is the signup order, which you can point at.
• Singer is the name you will call. Two people with the same first name need a last initial while they are still standing there.
• Song and Artist are what you will search. If they only know the chorus, write the chorus and circle it so you know it is a clue.
• Key is optional. A step down written now saves a second search when they already have the mic.
• In is the time the row was written. That clock is the evidence when a regular swears they arrived before the birthday group.
• Sung gets a check when the row has had a turn, so the end of the round shows who is still waiting.

One row per singer. A duet is one row with both names and one song, so you can see it is a single performance. The Fairness Engine accounts for both names once the night is in the app. Those cases are in duets, late arrivals, and no-shows and the rotation rules. On paper, do not also give that duet two extra solo turns unless you are willing to say that rule out loud.

A late arrival takes the next blank row and sings after the people already listed. Write the time in the In column. Between rounds, they are the next number on the fresh pass, and the old sheet’s Sung column shows the first round is closed.

Karaoke request slips

The sign-up sheet is the book. Karaoke request slips are the intake when the book should stay at the booth. Cut the second page on the dashed lines. Eight slips, each with singer, song, artist, key, duet partner, and time in. Leave a pen and a stack on the table nearest the booth, or walk them once an hour if your room is the kind that will not get up.

Copy each slip onto the next blank row before it goes in the cup. The cup is not the rotation. A slip with no time on it restarts the argument the In column was meant to end. If the duet partner is still in the parking lot, write both names and wait until both of them are in the room.

The PDF is the same blank form, two pages, letter size. Print extra copies of the slips if the room goes through them faster than it goes through rounds. When all sixteen rows are checked off, print a fresh sheet and keep the finished one in the gig bag so next week you can answer “what did I sing last time?”

Where paper runs out

The sheet is local, and it is also private. The singer at the other end of the bar cannot see it, so fairness is your word until you walk the clipboard over. A skip leaves a gap you close by hand. That is a reason to know what the sheet is good at, and when you want a list the room can watch.

Auto-KJ’s Free version is the desk-entered version of this page. You still collect slips, then you type the names. Your files, the Fairness Engine, and the lyrics screen are in that $0 tier. Singer phones are not. The Full version (~$10/mo after a 60-day trial, no card) is when the basket becomes the backup: singers request from the phone browser, watch the same order you see, and the list still works on a travel-router LAN when venue Wi-Fi dies. That is karaoke host software, and the rig is in karaoke in a bar with terrible Wi-Fi. Keep the slips for the table that would rather hand you paper. The pen stays. It is just no longer the only way a name gets on the list.

The install page for the laptop you carry is Windows, Mac, or Linux, under the karaoke software pillar. Coming from OpenKJ, read the OpenKJ alternative. Catalog rental is KaraFun Pro. A Windows bring-your-own-library peer is Siglos. The compare index lists both.